The 7 Best To-Do List Apps for Mac in 2025

Managing tasks can sometimes feel like a real headache, but a good to-do list app helps you keep everything under control. For Mac users, the ideal app should integrate seamlessly with macOS, featuring an intuitive design, quick task entry, reliable reminders, and smooth synchronization. After testing countless apps and organizing everything from daily tasks to B2B prospecting campaigns, I've selected the 7 best task list apps for Mac in 2025. Whether you're looking for simplicity or robust features, you'll find the app that's right for you.

A great task list app for Mac should:

• Integrate natively with macOS (shortcuts, widgets, notifications).

• Offer flexible organization (tags, projects, due dates).

• Allow for quick task entry and reliable reminders.

• Sync effortlessly across devices.

Here are the best options for 2025.

1. Things 3 - Elegant and powerful

Things 3 is a gem for Mac users, combining a sleek design with intuitive task management. Its macOS-worthy interface organizes projects via Areas, Projects, and Titles, with natural language input (e.g., “meeting tomorrow at 3 p.m.”) that makes adding tasks a breeze. Fast synchronization between Apple devices and no subscription (one-time purchase for $49.99) make it an attractive choice. Ideal for those who want a GTD system without complexity, it appeals with its aesthetics and fluidity. However, the lack of a free version may deter some users. Perfect for Mac purists looking for elegance and efficiency.

Key features:

• Clean interface with areas, projects, and categories.

• Natural language input (e.g., “meeting tomorrow at 3 p.m.”).

• Fast synchronization between Apple devices.

• One-time purchase, no subscription.

• Best for: Mac users looking for a sleek app inspired by the GTD method.

• Price: $49.99 (Mac), $19.99 (iPad), $9.99 (iPhone).

• Disadvantage: no free version, but the quality justifies the cost.

2. OmniFocus 4 - Power

OmniFocus 4 is the tool of choice for power users managing complex projects. With its customizable views, task dependencies, and built-in GTD system, it offers unmatched flexibility for structuring sophisticated workflows. Automation via Shortcuts and web access further enhance its versatility. Starting at $74.99 or $9.99/month, it is aimed at professionals such as consultants and project managers. Its main drawback is its steep learning curve, which can discourage novices. A powerful choice, but only for those who need total control.

Key features:

• Advanced project dependencies and custom views.

• Integrated GTD review system.

• Automation via shortcuts.

• Web access for cross-platform use.

• Best for: Professionals who manage complex projects.

• Price: $74.99 (Standard), $149.99 (Pro) or $9.99/month.

• Downside: steep learning curve; too sophisticated for basic needs.

3. TickTick - The all-in-one tool

TickTick stands out for its all-in-one approach, combining task management, calendar, Pomodoro timer, and habit tracking. Its integration of the Eisenhower Matrix helps users prioritize effectively, while its cross-platform compatibility (Mac, iOS, Android, Web) ensures universal access. The free version is robust, and the Premium version ($2.99/month) unlocks advanced features. Ideal for those who want a comprehensive productivity system, it does, however, suffer from occasionally slow customer support. An excellent choice for versatile users looking for simplicity and power.

Key features:

• Calendar integration with time blocking.

• Pomodoro timer and habit tracking.

• Eisenhower Matrix for task prioritization.

• Multi-platform support (Mac, iOS, Android, Web).

• Best for: Users who want task management tools, a calendar, and a time manager in a single app.

• Pricing: Free version; Premium version at $2.99/month.

• Downside: Customer service can be slow.

4. Todoist - The collaborator

Todoist, acclaimed by millions of users, excels in flexibility and collaboration. Its project templates, advanced filters, and integrations with tools such as Slack and CRMs make it a great ally for teams and B2B campaigns. Natural language input speeds up task addition, and the free version is generous, with a Pro plan at $4/month. Less native on Mac, its interface resembles a web application. Perfect for multi-platform users or teams, it meets collaboration needs without sacrificing simplicity.

Key features:

• Natural language task entry.

• Project templates and team collaboration.

• Integration with Slack, CRMs, and more.

• Advanced filters and labels.

• Best for: Teams and multi-platform users.

• Pricing: Free version; Pro version for $4/month.

• Downside: The Mac app feels less native than the competition.

5. Apple Reminders - The free native option

Apple Reminders, free and pre-installed on macOS, is an underrated but powerful option for users of the Apple ecosystem. With smart lists, location-based reminders, and Siri integration, it efficiently manages simple tasks. Seamless synchronization between Mac, iPhone, and iPad is a major plus. Although it lacks advanced features compared to dedicated apps, its simplicity and zero cost make it an ideal choice for beginners or those who prefer native integration. A no-frills but reliable solution.

Key features

• Smart lists for automatic organization.

• Location-based reminders compatible with Siri.

• Seamless synchronization between Apple devices.

• Best for: Users looking for a free, integrated solution.

• Pricing: Free.

• Cons: Limited features compared to dedicated apps.

6. Any.do - Simple and elegant

Any.do appeals with its simplicity and minimalist design, ideal for those who want to avoid cognitive overload. Its “Plan your day” feature makes daily reviews easy, while voice input and calendar integration unify tasks and appointments. Shared lists promote family or team collaboration. With a free version and a Premium plan at $5.99/month, it's suitable for users looking for the essentials. However, its lack of customization options limits its appeal to power users. An elegant choice for stress-free productivity.

Key features:

• “Plan your day” daily review tool.

• Voice input and calendar integration.

• Shared lists for collaboration.

• Best for: users who value simplicity.

• Pricing: Free version; Premium version for $5.99/month or $35.99/year.

• Downside: Limited customization.

7. Superlist - The stylish newcomer

Superlist, a new player in beta, impresses with its modern design and smooth interactions, built with Flutter for cross-platform compatibility. Its collaborative features, such as shared projects and assignments, appeal to teams and couples. Its visually appealing interface rivals the best, but its beta status means that features are still limited. The price is yet to be confirmed, making its accessibility uncertain. Ideal for design enthusiasts and collaborators, Superlist promises to become a serious contender over time.

Key features:

• Beautiful interface with smooth animations.

• Collaborative tools for shared projects.

• Native apps on all platforms.

• Best for: Design-focused users and teams.

• Price: Beta version (price TBD).

• Cons: Still in development, some features are missing.

• Mac enthusiasts: Things 3 or Apple Reminders for integration with macOS.

• Experienced users: OmniFocus 4 for advanced customization.

• Teams: Todoist or TickTick for collaboration and cross-platform use.

• Fans of simplicity: Any.do or Apple Reminders for ease of use.

• Design enthusiasts: Things 3 or Superlist for visual appeal.

• Learn shortcuts: use keyboard shortcuts to speed up tasks.

• Take advantage of Siri: add tasks hands-free.

• Automate workflows: use shortcuts for greater efficiency.

• Check in weekly: Organize your tasks regularly.

• Stay consistent: Choose one app and stick with it.

The best task list app is the one that fits your needs, not just the feature list. Things 3 is my top pick for its balance of elegance, power, and native Mac experience, perfect for managing deadlines and communication campaigns. OmniFocus 4 is suitable for complex projects, while Todoist and TickTick excel for teams and cross-platform use.

Try one for a month and see which one works best for you. What's your favorite task app? Share it below!

Q: Which app integrates best with macOS?

A: Things 3 and Apple Reminders, with Shortcuts, Siri, and widget support.

Q: Best for team collaboration?

A: Todoist and TickTick excel in team features.

Q: Best for GTD methodology?

A: OmniFocus 4 is GTD-focused; Things 3 is a simpler alternative.

Q: Are there any good free options?

A: Apple Reminders is robust and free; TickTick and Todoist offer very comprehensive free versions.

Q: Best for complex team projects?

A: Todoist, with its templates and collaboration features, is ideal for B2B campaigns.

Q: Can I easily switch apps?

A: Most apps support data export/import;

Things 3 and OmniFocus offer migration tools.

Q: Best for app integrations?

A: Todoist connects seamlessly with tools such as Slack and CRMs.