Tips and training

How to Cold Email Someone for a Coffee Chat: A Step-by-Step Guide

In today's fast-paced world, networking has become an essential part of every career. One of the best ways to expand your professional network is by arranging a coffee chat with someone you admire or respect in your industry. A coffee chat is an informal meeting where you can discuss your career goals, seek advice, and establish long-term relationships with other professionals. However, getting someone to agree to a coffee chat can be challenging. In this article, we'll provide a step-by-step guide on how to cold email someone for a coffee chat.

Understanding the Purpose of a Cold Email for a Coffee Chat

Before we jump into crafting the perfect email, it's essential to understand the purpose behind a cold email for a coffee chat. There are mainly three reasons why you might want to arrange a coffee chat with someone:

Networking Opportunities

Coffee chats are an excellent opportunity to expand your professional network. Meeting someone in person and having a conversation over a cup of coffee can help you build relationships and establish rapport with other professionals in your field.

During a coffee chat, you can ask questions about their experiences and learn about their career path. You might also discover new opportunities or potential collaborations. Additionally, if you make a good impression, they may even introduce you to other contacts in their network.

Building Relationships

Building strong relationships is crucial in any field. A coffee chat can help you establish a long-term relationship with someone you admire or respect in your industry. It's an excellent opportunity to learn from them and seek advice on how to grow your career or your business.

When building a relationship with someone, it's important to approach the conversation with a genuine interest in getting to know them. Share your own experiences and ask thoughtful questions about their work and interests. You might find that you have a lot in common and can continue to stay in touch beyond this initial meeting.

Seeking Advice or Mentorship

If you're looking for guidance on how to navigate your career or your business, a coffee chat can be an excellent opportunity to seek advice from someone with more experience. You can discuss your career goals and ask for tips on how to achieve them.

When seeking advice or mentorship, it's important to come prepared with specific questions and goals in mind. Be respectful of their time and be open to their feedback and suggestions. If they offer to connect you with other professionals or resources, be sure to follow up and express your gratitude.

In summary, a coffee chat can be a valuable tool for expanding your network, building relationships, and seeking advice or mentorship. With a thoughtful and genuine approach, you can make the most out of these opportunities and take your career or your business to the next level.

The most advanced guide for your deliverability

You'll know EVERYTHING to maximize your deliverability!

Crafting the Perfect Subject Line

Now that you understand the purpose of a cold email for a coffee chat, let's move on to the first step: crafting the perfect subject line. The subject line is the first thing the recipient will see, and it's essential to make it engaging enough to entice them to open your email.

However, crafting the perfect subject line can be a daunting task. You want to be creative, but not too pushy. You want to be concise, but not too generic. Here are some tips to help you create a subject line that will catch the recipient's attention: How to Write an Effective Cold Email: Complete Guide!

Keep it Short and Sweet

A long subject line can come off as overwhelming or spammy. Keep it short, sweet, and to the point. For instance, "Requesting a Coffee Chat," "Coffee Meetup Request," "Coffee Chat Invitation," or "Meeting Request." These subject lines clearly state your intention and are easy to understand.

Personalize the Subject Line

A personalized subject line can make a significant impact on the recipient. Take some time to research the recipient and find something you have in common. You can check their LinkedIn or Twitter profile and mention something you have in common, like a shared interest or a previous project you worked on. For instance, "Coffee Chat Request from a fellow UI Designer." This subject line shows that you have taken the time to research the recipient and have a genuine interest in connecting with them.

In our cold mailing tool Emelia, you can use variables in the subject line and in the body of the email to personalize your cold emails. To dig deeper into the subject of personalization, this article might interest you.

Create a Sense of Urgency or Curiosity

Creating a sense of urgency or curiosity can make the recipient curious enough to read your email. You can use phrases like "Quick Question," "Time Sensitive Request," or "Opportunity to Connect." These subject lines create a sense of urgency and make the recipient feel like they need to read your email right away.

Remember, your subject line is the first impression you make on the recipient. Take the time to craft a subject line that is engaging, personalized, and concise. With the right subject line, you can increase your chances of getting a response and ultimately, securing that coffee chat.

Writing an Engaging and Effective Cold Email

Are you tired of sending out cold emails that go unanswered? Crafting an engaging and effective cold email can be a challenging task, but with the right approach, you can increase your chances of getting a response. Here are some tips on how to make your email stand out:

Start with a Personalized Introduction

When it comes to cold emails, starting with a personalized introduction is crucial. Don't just jump right into your request - take the time to introduce yourself and mention why you're reaching out to them specifically. Mention their name, your name, and where you found their contact information. This shows that you've done your research and that you're genuinely interested in connecting with them.

For example, if you found their contact information on LinkedIn, you could say something like:

Hi [Name],

My name is [Your Name], and I came across your profile on LinkedIn. I was impressed by your experience in [Industry/Field], and I wanted to reach out and introduce myself.

cold email personnalized introduction

Clearly State Your Purpose

Once you've introduced yourself, it's time to get to the point. Be clear about why you're reaching out and what you hope to gain from the conversation. Whether you're seeking advice, networking opportunities, or want to establish a relationship, state your purpose and how it aligns with their expertise.

For example, if you're looking for advice, you could say something like:

I'm currently exploring career opportunities in [Industry/Field], and I was hoping to get some advice from someone with your experience. I'm particularly interested in [Specific Area of Expertise], and I thought your insights would be invaluable.

cold email purpose

Showcase Your Value or Common Interests

It's not enough to just state your purpose - you also need to show why you're worth their time. Showcase how you can provide value to them or how you share common interests. You can refer to their work or previous projects and mention how it has inspired you. You can also mention your skills or expertise and how they align with their work.

For example, if you're reaching out to someone in the marketing industry, you could say something like:

I noticed that you recently worked on a campaign for [Company/Product], and I was really impressed by the results. As someone with experience in [Related Area], I believe I could provide valuable insights that could help take your campaigns to the next level.

cold email value and common interest

Be Polite and Respectful

Finally, it's essential to be polite and respectful in your email. Remember that you're reaching out to someone for their time and expertise, and it's important to show appreciation for their time.

End your email with a polite closing, such as "Looking forward to hearing from you" or "Thank you for your time and consideration." And don't forget to thank them for taking the time to read your email.

cold email polite closing

By following these tips, you can craft a cold email that is not only engaging and effective but also respectful and polite.

Cold-email: Ultimate Guide 2025

The most powerful guide to learn everything for your cold-email

Scheduling the Coffee Chat

Once you've crafted an engaging and effective email, the final step is to schedule the coffee chat. Here are some tips on how to make scheduling easier:

Offer Multiple Time and Date Options

Offering several time and date options can increase the chances of a successful meeting. It's important to be flexible and considerate of the other person's schedule. When suggesting times, take into account their availability and try to offer two or three options that work for both parties. This will help to ensure that you can find a time that suits everyone.

Choose a Convenient Location

Choosing a convenient location is essential for a successful coffee chat. Consider a location that's convenient for both parties, such as a coffee shop near their office or a place that's easy to get to. If you're not sure where to meet, ask the other person if they have any suggestions. This will show that you're willing to be flexible and accommodating.

Another important factor to consider when choosing a location is the noise level. You want to choose a place that's quiet enough to have a conversation without shouting over background noise. If you're not sure about the noise level of a particular location, it's a good idea to check it out beforehand.

Confirm the Meeting Details

Finally, it's important to confirm the meeting details a few days before the coffee chat. This will help to ensure that everyone is on the same page and that there are no misunderstandings. Send a friendly reminder with the date, time, and location, and let them know that you're looking forward to meeting them.

It's also a good idea to confirm any specific topics or questions that you'd like to discuss during the coffee chat. This will help to ensure that you're both prepared and that the conversation flows smoothly. If you're meeting with someone for the first time, it's a good idea to do a little research on their background and interests beforehand. This will help you to come up with relevant topics to discuss and make a good impression.

By following these tips, you can increase the chances of a successful coffee chat and make a great impression on the other person. Good luck!

Discover Emelia.io, the simplest and most affordable cold-email software

Conclusion

Networking is crucial for any career, and arranging a coffee chat is an excellent opportunity to expand your professional network, build relationships, and seek advice or mentorship. By following the steps outlined in this guide, you can craft the perfect cold email and increase your chances of getting a response. If you are looking for a tool to send your cold emails, try Emelia for free.

Want to have an overview of how to launch a campaign with Emelia.io ?

You can watch this video

Ready to test personnalization with Emelia

Clear, transparent prices without hidden fees

No commitment, prices to help you increase your prospecting.

Start

€37

/month

Connect 1 LinkedIn Accounts

Email Warmup Included

Unlimited Scraping

Unlimited contacts

Grow

Best seller
arrow-right
€97

/month

Up to 5 LinkedIn Accounts

Unlimited Warmup

Unlimited contacts

1 CRM Integration

Scale

€297

/month

Up to 20 LinkedIn Accounts

Unlimited Warmup

Unlimited contacts

Multi CRM Integrations

Unlimited API Calls

Credits

May use it for :

Find Emails

AI Action

Phone Finder

Verify Emails

1,000
5,000
10,000
50,000
100,000
1,000 Emails
1,000 AI Actions
20 Number
4,000 Verify
19per month

You might also like

Tips and training
8/7/2024

Lemlist vs. Waalaxy: Which LinkedIn Automation Tool Is Right for You?

Lemlist vs Waalaxy: which B2B outreach tool wins? This article breaks down features and pricing to help you pick the right one.

Read more
Blog
4/4/2025

Apollo.io vs ZoomInfo vs Emelia: Which Prospecting Platform Really Delivers in 2025?

Comparing Apollo.io vs ZoomInfo or seeking ZoomInfo alternatives? This 2025 guide helps you find which platform offers the best value for your needs.

Read more
Blog
4/4/2025

5 Simple and Affordable Email Sequence Tools to Know in 2025

En 2025, les équipes commerciales cherchent des solutions simples, abordables et efficaces pour envoyer des séquences d’e-mails automatisés aux prospects.

Read more
Emelia tutorials
5/23/2025

Customized automatic replies with Emelia: discover Magic Reply and Auto Magic Reply

Prospecting is time-consuming. And even when a prospect responds, you still have to follow up, argue your case, answer their questions, etc.

Read more
Blog
3/20/2025

7 B2B Softwares to level up your game (tutorial 2025)

Discover essential B2B software solutions to boost your business efficiency in 2025. Explore practical tools that can streamline your operations today.

Read more
Blog
4/1/2025

5 Awesome B2B Data Providers: Your Guide to Fresh, Actionable Data in 2025

Top 5 B2B data tools in 2024: Emelia, ZoomInfo, Cognism, RocketReach & Lead411. Emelia wins with real-time LinkedIn scraping & great pricing.

Read more
Blog
7/23/2024

LinkedIn Outreach : Strategies, Tools and Everything You Need to Know 2025

Discover the latest strategies, tools, and essential tips for effective LinkedIn outreach in 2025. Enhance your prospecting...

Read more
Tips and training
7/11/2024

8 Expandi alternatives to reduce your acquisition costs

Find the best Expandi alternative for your business needs and your budget. Read this article and choose the best LinkedIn automation tool for your business.

Read more
Blog
6/30/2024

Waalaxy : Reviews, Pricing, Alternatives (2025)

The best alternatives to Waalaxy for LinkedIn automation. Compare the high costs and complexity of Waalaxy with the simplicity of Emelia.

Read more
Blog
7/4/2024

Zopto Alternatives to Boost Your Sales

Looking for a tool to automate your LinkedIn Outreach ? We talk about Zopto and the best Zopto Alternatives to Zopto in this article.

Read more
Blog
8/4/2024

LinkedIn Prospecting: The SME & Pro Guide

Optimize your LinkedIn Outreach with effective strategies, powerful tools and expert advice to attract customers and increase your sales.

Read more
Tips and training
7/15/2024

9 Overloop Alternatives : automate your LinkedIn Outreach

Discover 9 top Overloop alternatives to automate LinkedIn prospecting. Boost your lead gen strategy with tools built for efficient outreach. 🚀

Read more
Blog
5/14/2024

7 alternatives to Folderly to Boost your Deliverability in 2025

Discover 5 top Folderly alternatives to warm up your emails and boost cold outreach. Compare features, pricing, and benefits to find your best fit.

Read more
Emelia tutorials
8/27/2023

Deliverability Emailing: Ultimate Guide 2025

Discover how to maximize the deliverability of your emails so they arrive in your prospects' inboxes with proven strategies and best practices for success.

Read more
Blog
6/1/2025

7 Leadfuze Alternative & Competitors 2025

Discover top alternatives to LeadFuze that can enhance your lead generation strategy. Find the right fit for your business needs—read the article now!

Read more
Blog
5/19/2024

5 Game-Changing Warmy Alternatives to Stay Out of Spam

5 Best Warmup Inbox Alternatives: compare tools, read reviews, and find the perfect warm-up solution tailored to your email deliverability needs.

Read more
Blog
5/12/2024

2025 Guide: 5 Alternatives to Warmup Inbox

5 Best Warmup Inbox Alternatives: compare tools, read reviews, and find the perfect warm-up solution tailored to your email deliverability needs.

Read more
Tips and training
5/7/2024

MailChimp for Cold Emails: Good idea or not?

You want to do cold emailing and don't know if using Mailchimp is appropriate? Read this article to find out .

Read more
Blog
4/15/2024

How many emails can you send before considered spam?

Discover how to prevent your cold emailing efforts from ending up in spam. Optimize your email deliverability and bypass spam filters.

Read more
Tips and training
7/27/2023

How to Write the Best Cold Call Email: 12 Templates and Examples

Cold email templates can help you create customizable messages by following a strategic approach to targeting prospects most likely to be interested

Read more
Tips and training
5/12/2023

How to Promote Your Podcast Using Cold-Emailing?

In this article, we will cover everything you need to know about cold-emailing and how to use it to promote your podcast.

Read more
Tips and training
8/1/2023

Cold Email Domain Variations

we'll explore everything you need to know about cold email domain variations and how they can significantly improve your email deliverability

Read more
Blog
7/11/2024

What are 1st, 2nd and 3rd Degree LinkedIn Connections ?

Learn about the different levels of LinkedIn connections (1st, 2nd, 3rd degree) and effective strategies for developing your professional network.

Read more
Blog
7/22/2024

LinkedIn Post : Complete Guide to Maximize Your Impact

Learn what to post on LinkedIn to maximize your impact with our comprehensive guide. Discover effective content strategies, tips, and examples...

Read more
Blog
5/8/2025

Buyer Persona: What It Is ?

Buyer persona is your ideal client: age, job, needs, pain points. Ex.: Kevin, 33, manager, aims to climb and start his business.

Read more
Tips and training
4/24/2023

How to Send the Best Outreach Emails for Backlinks

Here are a few tips that can help you send the best prospecting emails to get backlinks.These links play a crucial role in the success of your SEO strategy.

Read more
Blog
5/28/2025

What is B2B marketing? Succeeding in Business-to-Business Commerce

B2B marketing, or business-to-business marketing, refers to the marketing of products or services to other businesses and organizations.

Read more
Blog
10/31/2024

Dux-Soup Alternatives : 6 tools to optimize your LinkedIn Outreach

Discover top Dux-Soup alternatives to automate LinkedIn prospecting. Compare tools and see why Emelia stands out for powerful lead generation.

Read more
Tips and training
7/8/2024

LeadIn : Reviews, Prices and 7 More Affordable Alternatives

If you're looking for an LeadIn Alternative, this is where you'll find the best LeadIn Alternatives ! We analyze each alternative to find the best one for you.

Read more
Blog
5/18/2025

How to Promote My Business: 10 Effective Strategies

10 concrete strategies, from online marketing to local events, designed to boost your company's visibility and stimulate its growth.

Read more
Blog
6/9/2025

The 6 Best Audio Editing Software Programs For 2025

Whether you're a podcaster, composer, or videographer, today's software offers powerful tools powered by artificial intelligence.

Read more
Blog
5/20/2025

The 6 Best Task Management Apps (To-Do List)

A task list app is a powerful tool that helps individuals and teams effectively manage their personal tasks...

Read more
Blog
6/8/2025

The 5 Best Photo Editing Apps for iPhone and Android in 2025

A quality application should offer a simple interface, professional tools, AI enhancements, non-destructive editing...

Read more
Blog
5/2/2024

7 Best Alternatives to Lemlist: The Ultimate Guide 2025

Discover 7 top Lemlist alternatives in our cold email tool guide. Find the best option to boost your outreach with efficiency and affordability.

Read more
Tips and training
2/25/2025

4 Must-Know Sales Prospecting Tools to Supercharge Your Pipeline

Read more
Blog
3/8/2025

7 Kaspr Alternatives to Turbocharge Your B2B Prospecting Without Draining Your Wallet

Kaspr starts at $49/month for 100 credits, but with caps, data gaps, and no advanced automation, many seek better, more cost-effective alternatives.

Read more
Blog
2/17/2024

5 alternatives to Lemwarm for your Deliverability in 2025

What is Lemwarm and how to warm up your email account properly? Discover the best tools to boost deliverability and avoid the spam folder.

Read more
Blog
5/21/2024

7 Warmbox Alternatives to Avoid Spam

Looking for Warmbox alternatives? Discover 7 powerful tools to improve your email deliverability and get better results from your cold outreach.

Read more
Blog
6/23/2024

5 Best Lusha Alternative (2025)

Lusha Alternative 2025 : Find the best tools for your outreach needs with advanced features, affordable pricing, and superior data accuracy. Explore now!

Read more
Blog
4/28/2024

We've found the 9 Best Alternatives to Wiza

Explore 9 top Wiza alternatives for data scraping. Compare features, pricing, and performance to find the best fit for your scraping needs.

Read more
Blog
4/9/2025

The 5 Best Software for Scraping LinkedIn Profiles in 2025

Explore the 5 best tools to scrape LinkedIn profiles in 2025, with a spotlight on Emelia, the all-in-one solution known for its simplicity.

Read more
Blog
Invalid DateTime

3 bulk email marketing software to use in 2025

Discover the top 5 bulk email software solutions to enhance your Sales Strategy in 2025. Explore your options and find the right fit for your needs!

Read more
Blog
4/6/2025

7 Game-Changing Cognism Alternatives That Won’t Break the Bank

If you’re a Cognism user, you’re familiar with its strengths: a massive B2B database, and lead enrichment tools that make it a staple for sales teams...

Read more
Blog
3/28/2025

5 Stellar Seamless AI Alternatives to Crush Your B2B Prospecting Game

Hey there, fellow prospecting warrior! If you’re reading this, chances are you’ve been grinding away with Seamless AI, trying to snag those golden B2B leads

Read more
Tips and training
4/2/2025

How to Find Marketing Managers' Numbers and Emails: A Step-by-Step Guide

Connecting with marketing managers can open doors, but finding their phone or email can be tough. Here’s how to make that search faster and easier.

Read more
Blog
6/26/2024

7 RocketReach Alternatives (The Ultimate Guide 2025)

Discover the 7 best RocketReach Alternatives for 2025 in our Ultimate Guide. Optimize your prospecting with more powerful, affordable tools tailored for you

Read more
Tips and training
4/12/2025

How to Easily Export Leads from Sales Navigator

Manually searching through Lkd profiles to find the right contacts can seem like a never-ending task.how to extract professional contact details from LinkedIn.

Read more
Blog
4/5/2025

SignalHire Alternatives: The Ultimate Guide to Finding the Best B2B Data Tool for Your Business

In today’s competitive B2B landscape, having access to accurate, up-to-date contact information is a game-changer for sales teams, recruiters, and marketers

Read more
Blog
5/4/2024

5 Prospeo Alternatives

Discover the 5 Best Prospeo Alternatives for data scraping. Compare features, prices and efficiency to choose the ideal tool for your prospecting needs.

Read more
Blog
4/5/2025

FullEnrich: Review, Pricing and Alternatives

Enter FullEnrich, a tool that promises to deliver this data through its unique cascade enrichment method. But do they deliver ?

Read more
Made with ❤ for Growth Marketers by Growth Marketers
Copyright © 2025 Emelia All Rights Reserved